8. Institutional Services and Facilities

8.A. Photo Identification/Debit Card

A number of services that are distinct to the institution are available to employees upon the presentation of a valid institutional photo identification card. These cards are available from the Office of Campus Safety. For quick identification, it is recommended that the card be carried at all times. The card can also be activated to function as a debit card to charge purchases from food services and the bookstore and have the charges deducted directly from the employee's paycheck. Cardholders will incur a ten-dollar service fee to replace a lost or stolen card or one that has been abused and rendered useless. The Human Resources Office can provide information on how to obtain an identification card or how to activate the debit card feature.

8.B. Writing Center

Located in Room 2, Zinzendorf Hall, the Writing Center is a place where students on any level may come, either voluntarily or by faculty referral, to receive help with any aspect of their writing. They are helped in the basic principles of writing and are instructed to learn to write on their own; no one at the center does their writing for them. Faculty referral forms are available from the Writing Center or from your department secretary. Faculty who refer a student will receive notification of a student visit from a writing center tutor.

8.C Learning Services

Learning Services Office provides assistance to students who are experiencing academic difficulties. Students are given the opportunity to develop better time management and study skill through individual work or work with supervised peer assistants. An adaptive computer system serves low-vision and blind students and persons with alternate learning style preferences. A Braille-N-Speak is also available.

The Learning Services Office also helps students find other resources on campus, such as tutoring in specific subjects. Faculty members who wish to refer a student for tutoring assistance may call or the Learning Services Office, or send the student there directly. For tutoring in math or foreign language, contact the department secretary in math or foreign language, as these departments provide their own tutors.

The Learning Services Office assists with the Freshman Advising Program. Faculty referrals are a additional service offered by this office, which should be notified of extended absences from class. Any questions or concerns about student absences should be forwarded to the Learning Services Office.

The Learning Services Office also serves as the point of contact for students who have diagnosed learning disabilities. The Learning Services Office verifies the diagnoses - but does not provide LD testing. Notification, with the student’s permission, of any learning disabilities and the required accommodations prepared by the Learning Services Office. It is the responsibility of the student to deliver these notifications to faculty for any courses in which they hope to employ the accommodations. Faculty who receive notifications must comply with the accommodations as specified in the letters. If you have any questions, concerns, or advice about implementing accommodations, please contact the Director of Learning Services.

A faculty member who suspects a student may have a learning disability should talk to the student, then may call the Learning Services Office to refer the student, or may ask the student to visit the office. Faculty may also refer students to Learning Services for academic counseling or if learning disabilities are suspected. While not governed specifically by confidentiality laws, the Learning Services Office is sensitive to student wishes and will not discuss a student’s special learning needs or issues without permission from the student

8.D The Counseling Center

The Counseling Center provides psychological and emotional counseling to students, faculty, and staff in need. Student visits to the Counseling Center are protected under confidentiality guidelines and laws; the counselors in particular may not disclose student visits or the contents of discussions with students without the student’s written permission. Counseling services are provided free of charge to all full-time students who request them.

The Director of Counseling also serves as the ADA coordinator for the campus. Faculty who have concerns about a student with possible ADA issues (that is, physical disabilities, not learning disabilities) should contact the Director of Counseling.

8.E Media Services

The Media Services staff attempts to facilitate both traditional uses of media and innovative approaches to education. The Media Services Center provides a source for instructional materials and equipment needed for effective utilization of slides, films, filmstrips, video tapes, transparencies, etc., which may be obtained by submitting the appropriate request form to the Media Center at least 24 hours prior to use. The center is located in Memorial Hall. Call ext. 7929 for Media Services needs. Video tapes and DVDs are housed in Reeves Library.

8.F. Computer Classrooms

The institution has computer classrooms located in Memorial Hall. Memorial 201 is the Macintosh classroom with 16 student workstations (PowerMac 5400/180), one instructor workstation (PowerMac 6500/250 w/built-in Zip drive), and one laser printer (Apple Laserwriter 16/600PS). Memorial 202 is the Intel-based classroom with 24 student workstations (Pentium 166 MMX), one instructor workstation (Pentium 166 MMX), and one laser printer (Apple Laserwriter 16/600PS). Equipment to aid faculty with instruction is located in the classrooms. Two additional PC-based computer classrooms with 18 workstations each, plus a data-stat lab, and computer science lab are housed in the new academic building. Instructions for use can be obtained by contacting the Center for Information Technology.

8.G. Haupert Union Building

The Haupert Union Building¾often referred to as the HUB—provides the community with a variety of meeting rooms, food service opportunities and programs and activities. The facility offers a food court, student dining room, faculty dining room, a lounge with fireplace, bookstore and convenience store, art gallery, auditorium and a variety of meeting rooms. It also has a Student Activities Center (SAC) housing the student organization offices of the Innovative Multicultural Programming Activities for Campus Togetherness (IMPACT), United Student Government (USG), the College newspaper, The Comenian and the yearbook, The Benigna. There is also a large work area at the back of the center in which student clubs and organizations can work on computers and design various promotional items as well as hold small meetings.

The HUB serves as an information center for the campus community, staffed by students known as building managers. Inquiries can be made about class schedules and cancellations, tickets for events, campus events, bus schedules, and much more. Many departments post important information in the HUB and make daily announcements about campus activities. A weekly calendar of events is published at the HUB and posted on the network for campus access.

The HUB is a smoke-free building. Shirts and shoes are required. General operating hours are 7:15 a.m.-12:00 midnight. Classes may be held in Prosser Auditorium if arrangements are made with the registrar and HUB director. The use of alcoholic beverages in the HUB, as in all other buildings, is governed by the laws of the Commonwealth of Pennsylvania and institutional guidelines regarding alcoholic beverages.

8.H. Procedure for Room Reservations

Reservations are required for all nonacademic events and for use of rooms and must be requested of the Assistant Director of the HUB or the student building managers at the Haupert Union Office. All sponsored events (on or off-campus) should be registered at the Haupert Union Office. This system provides the institution with a centralized registration of events. A weekly calendar of events is prepared from the reservations that are made each week. Off-campus events should be registered for information and for the calendar of events. Registration for on-campus events should include requests for specific equipment needed, the food service required, if any, and any special setup.

The food service must receive a copy of the registration form before it is consulted about any service. Advisors to student organizations should be sure the students know this procedure. Additional information is available from the HUB director.

Rooms on the Main Street (north) campus are reserved at the HUB desk. Rooms on the Hurd (south) Campus are reserved by contacting the Facilities Coordinator of the Music Center (ext. 1661). Rooms in classrooms are reserved by contacting the registrar. Faculty do not need to contact the registrar for scheduling of regular classes, merely extra sessions outside the normally scheduled class meetings.

8.I. Food Service

Cafeteria service is available in the Haupert Union Building for all meals whenever classes are in session. Waitress lunch service is available for faculty and staff in the Laros Room, Monday through Friday, during regular terms or according to special announced schedules.

8.J. Bookstores

The College Bookstore is located on the lower level of the HUB. The bookstore stocks course textbooks and trade books, as well as a variety of items such as cards, snacks, clothing, reference books, and art supplies, and gift items with the Moravian logo. Computer software is also available at educational prices. Items not carried in the store can be special ordered. In addition, personal checks up to $50.00 may be cashed. The bookstore is also a Western Union receiving agency.

8.K. Computing Services (Center for Information Technology)

Center for Information Technology (CIT) operates and maintains three networks: Moravian College and Moravian Theological Seminary campus-wide computer network, Moravian College Science Instrumentation Network (MoCoSIN), and campus-wide wireless network; provides attended operations, during business hours, for the network and attached file, print, application, e-mail, and Web servers; provides, during normal business hours, customer assistance through the Help Desk; assists users with multimedia tools; provides audiovisual assistance; develops or acquires and maintains applications to support college business operations, academic support, and curriculum delivery; conducts information technology training; and assists St. Luke’s Hospital School of Nursing. CIT provides a wireless network on Main Campus in Reeves Library, Priscilla Payne Hurd Academic Complex, Collier Hall of Science, Comenius Hall, and Haupert Union Building; and on Hurd Campus in South Hall, Brethren’s House Music Library, Clewell Dining Hall, and Main Hall Lab and Coffee House

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These networks support the user community of students, faculty and staff, connecting servers, College-owned desktop computers, and student owned computers. Hardwired network connections are available in all classrooms, offices, and dormitory rooms on both campuses to provide academic and research software, administrative databases, network disk storage, network printer support, email, and high-speed Internet access. Reeves Library on-line catalog and numerous on-line research and bibliographic database services are available through the network and Internet. Blackboard, a suite of on-line instructional tools, provides document sharing, threaded discussions, practice tests, chat rooms, and on-line content in support of academics. Web publishing privileges are also available to network users.

CIT’s Administrative Systems provides administration, maintenance, customized reporting, and user training for all College administrative systems to include: Jenzabar, CampusWeb, AstraWeb, PowerFAIDS, Northern electronic card access, etc. It develops “homegrown” solutions for gaps in the commercial administrative systems software. The Administrative Systems’ trainer also provides training to faculty and staff on various Microsoft applications.

CIT maintains general-purpose computing labs and classrooms in Priscilla Payne Hurd Academic Complex 112, 113, 331, and 114 (MoCoSIN); Memorial 201 (MAC) and, Memorial 202; Reeves Reference; Hamilton Lab (Win & MAC); Writing Center; West Hall 222 (MAC); Comenius 101; Seminary Lab; and Graphics Lab 7 (MAC), Graphics Lab 104 (MAC), and Main Hall on South Campus. Unless specified, the computer labs run the Windows operating system. Any of these labs are available for use when not being used as a classroom. Hamilton Lab is not scheduled for classes and is available 24 hours a day, seven days a week, during the academic year (except summer term). It is generally staffed by a student assistant who can help with computing and printing problems. High-speed networked black and white laser printers are available throughout campus for student use.

Departmental computing labs, scattered across campus, provide specialized software for students in Computer Science, Physics, Chemistry, Math, Music, Graphic Design, Education, and Theological Seminary.

CIT supports Windows XP Home/Professional and Macintosh OS X version 10.3 or higher. It does not support Windows 95, Millennium (ME), Windows 98 or 2000. A suite of applications which includes a word processor, spreadsheet, database and presentation software is recommended, preferably Microsoft Office.

CIT’s Help Desk is accessible by walk-in, telephone, and e-mail (help@moravian.edu) from 8:00 a.m. to 9:00 p.m. Monday – Thursday and 8:00 a.m. – 4:30 p.m. on Friday whenever College administrative offices are open.

Help Desk is located in Memorial Hall, 1^st floor. 610 625-7929.

CIT’s Media Services provides various media services equipment and facilities to support teaching and learning. Media Services lends out laptop computers, LCD projectors, 35 mm slide projectors, television, VHS and digital camcorders, microphone and public address systems and other hardware. All multi-media services are coordinated through this center, which is staffed primarily by students. Students, with sponsorship from faculty or staff, can request media services support and equipment on-line through the CIT, Media Services webpage providing the Media Services Center 72 hours advance notice.

Media Services is located in Memorial Hall, 1^st floor. 610 861-1500.

Answers to common Information Technology questions and assorted technology topics are on the CIT Intranet webpage, http://home.moravian.edu/public/cit/ and on CIT’s Internet webpage www.moravian.edu/cit.

CIT is located at 120 W. Greenwich Street. 610- 861-1442.

8.L. Parking

Several parking lots are available for the use of faculty, staff, and students. These lots should be used to avoid parking in front of private residences or in areas normally reserved for visitors to the institution. Automobiles and other vehicles must be registered with the Department of Campus Safety (are they campus police now?) and a parking sticker must be displayed.

8.M. Faculty and Staff Directory

A faculty/staff directory is published in the fall. Corrections or additions should be submitted to the Human Resources Office within the first week of the fall term. A reminder to this effect will appear in the weekly Information Bulletin. Current members of the faculty or staff not submitting changes will be listed according to the information received the year before. New employees will receive special instructions. A list of preferred contact (e-mail, phone, etc.) for all adjuncts will be posted on the intranet.

8.N. Telephone Services

Extensions on campus may be reached by dialing directly the appropriate number listed in the directory. Local calls may be made by dialing 9 and then the number. For long-distance calling, eligible faculty and staff are issued a long-distance access code that is preceded by a "7" for business calls and an "8" for personal calls. The cost of personal long distance calls is deducted from the employee's paycheck. Detailed dialing instructions may be found in the front of the faculty and staff directory.

8.O. Central Services Center

Although some of the larger academic departments are served directly by departmental secretaries, general secretarial services such as typing and duplicating are provided for faculty members through the Central Services Center in Comenius Hall. Faculty members are urged to make every effort to submit materials to this center at least three days in advance of the date on which the materials are needed. Major projects that would make unusual demands on the center should be cleared with the director of business services.

The institution encourages the publication of original research and creative writing by supplying typing services. No guarantees can be made, however, to meet specific deadlines for completion of material since day-to-day support of instruction must take precedence over all other work. The institution cannot provide typing service for graduate school papers and dissertations.

8.P. Duplicating and Printing Services

The institution has several copy machines located at various sites around campus for business use. Large photocopy requests are to be sent through the Duplicating Services Center located in the basement of Comenius Hall.

8.Q. Facsimile (Fax) Service

The institution has several facsimile machines on campus that are to be used only for institutional business activities. Personal faxing for a small fee may be conducted from the machine located in the bookstore. In addition, materials created on campus network using the Microsoft Office software can be faxed via the network.

8.R. Postal/Delivery Services

Complete U.S. Mail Service for personal mailings is available from the Central Mailroom located in the Haupert Union Building Stamps may be purchased and letters weighed, and other services are available. All faculty members are provided campus mail services and a campus mailbox. Mail is distributed, usually twice each day, to faculty and administrative staff at various institutional locations. United Parcel Service packages may be sent from the bookstore. There is a fee for personal use.

8.S. Bulletin Boards

Official bulletin boards are provided for students and faculty in Comenius Hall and the Haupert Union Building Notices in Comenius Hall are posted through the faculty secretaries. In the Haupert Union Building, notices are posted through the HUB director.

8.T. In Common (Information Bulletin)

The institution distributes the In Common, a newsletter issued weekly during regular academic terms and periodically at other times. Its purpose is to disseminate various types of information to all faculty and staff members: notices of faculty meetings, students who have withdrawn from school, directives and procedures for midterm reports, final examinations, reporting of grades, campus news, trustee actions, statistical information, and general news and comments about developments in higher education. Information regarding the professional activities of faculty and administrative staff should be submitted following the activity or in advance, if appropriate. Announcements are to be submitted to the Publications Office for inclusion in the Information Bulletin before the weekly deadline.

8.U. Notary Public

Notary service for business and personal use is available in certain offices on campus. Not included in this service is motor vehicle paperwork. The campus directory provides information on locations.

8.V. Athletics Facilities and Events

Faculty and staff members and their spouses and children under age 18 may use the facilities of the Athletics and Recreation Center (ARC) free of charge with a valid employee ID. Children under eighteen years of age must be supervised by a parent. Faculty and staff children older than eighteen will be issued their own cards at the request of the faculty or staff member and the payment of a $35 annual fee. Facilities at the ARC include the fitness center, weight room, exercise room, indoor track, basketball courts, tennis courts, and volleyball courts. The HUB desk and the Athletics Office can provide information on facility availability.

Most regular season athletics events are open to the public. Other events such as football and basketball may be attended free of charge only with a valid employee ID. The ID will admit two people to these events. There is usually a charge for playoff games and special events.

8.W. Health Center

The Health Center located at 1302 Monocacy Street, provides confidential health care primarily to students but extends many of its services for a small fee to employees, including care for minor illnesses and injuries; blood pressure, vision, weight, and TB skin tests; rapid strep and pregnancy testing; allergy injections; and immunizations. The Reproductive Health Care Clinic provides services for a fee only by appointment on Thursdays. The Health Center is open 8:00 a.m. to 4:00 p.m. Monday through Friday during the academic year; a physician is on staff seven and a half hours a week. The Health Center can provide further information or a brochure.

8.X. Blood Bank

Miller Memorial Blood Center makes blood available to all residents of the Lehigh Valley. As a community service, the institution encourages faculty and staff members to donate blood to the Miller Memorial Blood Center to meet a voluntary annual blood donation responsibility.

8.Y. Activities and Cultural Events

Faculty or staff members may take advantage of various activities and cultural events. IMPACT is the primary sponsor of institution events, which include concerts, films, trips to New York or Philadelphia and various athletic events, coffee houses, and a children's Christmas party. On an annual basis, the Cohen Arts and Lectures series sponsors a nationally-known speaker or schedules a special performance. Details may be obtained from the HUB desk, or the HUB Weekly Calendar.

The Payne Gallery on the Hurd Campus and the Eiffe Gallery in the HUB exhibit works of art throughout the year. Exhibits are free and open to the public.

The Music Center presents concerts and recitals in Foy and Peter Halls on the Hurd Campus, and occasionally on the Main Street campus. Most concerts sponsored by the music department are free to faculty with a valid ID. Some Music Institute concerts or fundraising events, however, require an admission fee and are not offered at a discount. Most of the events are either free or have a nominal admission charge. Information can be obtained from the Music Department.

The Moravian College Theatre Arena is located on the lower level of the HUB. Plays are produced by the Moravian College Theatre Company three times during the academic year and once during the summer. A ticket for admission is required.

8.Z. Religious Services

Protestant and Roman Catholic chapel services are held periodically in Borhek Chapel, in Comenius Hall, and in the Saal of the Bahnson Center. Special holiday services are also held during Advent and Lent. Members of the institutional community may be married in Borhek Chapel. The Chaplain's Office or the Seminary Office can provide further information.

8.AA. Campus Safety

The Department of Campus Safety provides a variety of services 24 hours a day, seven days a week, including holidays. The department is committed to protecting the personal safety of students and employees. Officers will respond to medical emergencies by providing motorist assistance, first aid and/or transportation to medical providers, and escorts to and from buildings and vehicles. An engraver is available so that personal belongings may be easily identified. Parking stickers are issued and records are maintained on registered license plates and automobile types. Crime prevention programs are also periodically conducted.

Federal law requires the institution to report an annual summary of campus crime incidents to members of the community. In addition, the department maintains manufacturing safety data sheets for all chemicals on campus in response to the Pennsylvania Right to Know Law. The emergency phone number is posted in all buildings so that emergencies such as fires, spills, and/or fumes may be easily communicated. To summarize its services, the department has prepared a brochure which describes its policies and procedures. Copies of this brochure or any of the required reports are available on request from the Department of Campus Safety.