4.A. Faculty Class Absence
Absences of faculty members caused by illness or an
emergency should be reported as promptly as possible to the department chair
(the primary contact for all adjunct business) and the Academic Affairs
Office or the registrar, or, in the case of Evening College or classes, to the Comenius
Center Office no later than 3:00 p.m., so that students may be notified of the
cancellation. Cancellation of May term
and summer session courses should also be reported as promptly as possible to
the
4.B. Classroom Assignment and Maintenance
Classrooms are assigned by
the registrar (daytime classes) or
Faculty who have special
equipment or physical needs should inform the registrar (or
To
facilitate movement between the Hurd (formerly
At the beginning of each
term, class enrollment is confirmed by each faculty member so that the
Registrar’s Office may provide an official list of students assigned to each
instructor’s class. Following the first
week of classes (end of the drop/add period), a revised list is prepared. No student will receive credit for a course
in which he/she did not officially register; the student’s attendance in class
is not sufficient evidence that the student is registered.
The class list may be
updated at anytime, as students drop or add a class. To see an updated list, please use the CampusWeb.
4.D. Course
All
syllabi prepared for courses at
·
Title and course number of the course, as well as
the term of instruction
·
Instructor’s name, office location, office phone number
(home phone is optional), and office hours (or where office hours may be found¾such as
on your web page or on your office door¾once they have been established).
·
Goals of the course.
This is an opportunity to define course objectives and thus provide the
instructor with a focus for assessment of student achievement. This may be done in prose or bullet
list. This is not a list of
topics covered, but rather a short list (4-8) of intended student
outcomes. For example, a music history
class might focus on specific composers, genre, and standard repertoire in its
“topics covered,” but the goals of the course might include “Students will
learn to identify by ear standard traits of 18th-century classical
style,” or “Students will be able to describe the compositional styles of major
composers in the Western tradition,” or “Students will demonstrate the ability
to apply standard musical terminology and analytical methods in a written
analysis of a major work of Western music.”
·
List of required and recommended texts.
·
Attendance policy, including how lateness might
affect a student’s grade. The Student
Handbook clearly states: “It is the
responsibility of the instructor to set forth in writing at the beginning of a
course any special conditions regarding absences in the course.” There is no specific college-wide policy,
other than to encourage students to attend classes regularly. If attendance (or lack thereof) might impact
a student’s grade, this needs to be stated on your syllabus. The Faculty Handbook further states: “It is the responsibility of the faculty
member to set forth in writing at the beginning of a course any special
conditions regarding absences in his or her course. In many classes (e.g., seminars,
laboratories, studios, physical education) the student’s participation in class
constitutes a substantial part of the work of the course, in which case
excessive absence will lower grades.”
·
Academic honesty policy, which could simply
reference the pages in the Student Handbook where the college’s policy is
stated. The Academic Standards Committee
urges faculty to be consistent in following the policy listed in the Catalog
and Student Handbook and asks faculty to supply the ASC with suggestions for
updating and improving of this policy.
The Committee understands that there may be discipline-specific
guidelines that are not covered by that blanket policy; those “amendments” to
our standard policy should be clearly spelled out in your syllabus.
·
How the grade is to be determined. It is in the instructor’s best interest to be
specific here. If you expect the
students to keep a journal, say so in the syllabus. If you change the requirements for the grade
at some point in the semester, again, put it in writing in the form of an
addendum or revised syllabus, and send a copy to the Academic Affairs
Office. Please recall the established
policies with regard to grading and testing procedures:
i.
In the determination of final grades no single
evaluation device (e.g., no one paper, no one quiz) is to be weighted
more than one-third.
ii.
In no course may the final examination be counted as
more than one-third of the final grade.
iii.
In 100-level courses, at least 15% of the final
course grade should be determined and communicated to the students by the end
of the fifth week of the term. Teachers are encouraged to inform a student’s
advisor as well. Instructors are urged
to consider a similar policy for courses above the 100 level.
iv.
No testing devices (period tests or quizzes) may be
given and no papers may be due during the last six days of classes. This regulation, however, does not prohibit
lab practicals, lab finals, or foreign languages dictations or conversations in
the last week of classes if such specialized testing cannot be accommodated
during the final examination, or an Honors exam, if this should be necessary,
in the last week of classes. (The
regulation does apply to take-home final examinations, which should be
due at the scheduled time during the final examination period.)
v.
All tests and quizzes are to be returned no later
than two weeks after they are given and, in any event, no later than the
next-to-the-last class meeting.
vi.
All papers are to be returned no later than three
weeks after the due date or in any case no later than the last day of
classes.
It is also advisable to include
some kind of statement indicating that it is within the instructor’s purview to
apply qualitative judgment in determining grades for an assignment or for a
course.
4.E. Paper and Examination Procedures
The
college provides at least one reading day before final exams and/or at least
one reading day during final exams.
There are to be no student activities, including make-up classes or
study sessions, on reading days.
4.G. Final Examinations
·
Examinations are held in the class’s regular classroom at the hour
listed on the examination schedule, unless other arrangements are made in
writing with the registrar prior to publication of the schedule.
·
All testing devices, including final examinations, which faculty members
do not return should be kept on file until mid-term of the following full fall
or spring term and be made available for student examination. Adjunct faculty should leave the graded final
exams with the chair of the department in which they were teaching, in
order for students to have easier access.
·
Any student taking a course for the pass/no credit option shall be
given the choice of taking or not taking the final examination in a course in
which they have maintained a grade of B or better.
·
In no course may the final exam be counted as more than one-third of
the final grade.
·
For the sake of confidentiality, College Central Services (rather than
Duplicating) should be used to help prepare final exams, if assistance is
needed; at least three days’ notice should be given for their assistance in
preparing or duplicating the exams.
·
Faculty members are expected to be in the classroom (or other
designated location) well in advance of the scheduled time for the beginning of
the examination in order to make arrangements for the proper seating of
students. If any student is absent from the scheduled final exam, the
instructor should submit one copy of the final exam to the Academic Affairs
Office, in the event that the student has a verifiable, excused absence and
wishes to reschedule the final exam.
There is no need to submit copies of the final exam if all students were
present.
·
Final grades are due in the Registrar's Office within 48 hours after
the examination for each course except for the last day of the examination
period when grades are due within 24 hours after the examination. If, for any
reason, a faculty member is unable to meet this deadline, the registrar should
be contacted. Grades may be submitted in
writing, using forms distributed by the registrar, or using on-line web
grading. A user name and password for
submission of grades on-line is available from the Center for Information
Technology. Faculty who submit grades on
line should call the registrar’s office to notify them that grades have been
submitted in this fashion. Faculty need
not submit a second copy of the grades by e-mail, paper, or fax, but rather
simply notify the registrar that grades were submitted in this fashion.
4.H. Student Attendance Policy
·
Students are expected to attend class regularly. It is the student’s responsibility to contact
the instructor to make up whatever work has been missed.
·
Permission to make up laboratory assignments, studios, quizzes, and
period tests may be granted at the discretion of the instructor.
·
Authorization to make up a final exam is given only by the associate
dean for academic affairs.
·
Whenever possible, a student should, as a matter of courtesy, inform
the instructor in advance of an absence.
·
It is the responsibility of the instructor to set forth on the syllabus
any special conditions regarding absences in his/her course. If absence will result in a lowering of the
student’s grade, this must be stated on the syllabus.
·
When a student’s progress is, in the judgment of the instructor, being
seriously impeded by excessive absences from class or other difficulties, the
instructor will refer the student to the Student Affairs Office (day session
students), or to the Comenius Center (evening division and graduate students).
·
Commuting students who arrive late for or are absent from class are not
to be penalized when the U.S. Weather Bureau has issued for the
·
Students who arrive late or are absent because of weather conditions
must be given the full time allotted for completion of an exam, or the
opportunity to make up that exam at another time, unless the instructor chooses
to waive the exam for the student.
4.I. Grades and Grade Reports
The
Registrar’s Office sends to each faculty member a grade report one week before
the end of the term. For courses in
which there is no final exam, grades are to be returned to the Registrar’s
Office by the end of the last day of classes.
For courses with a final exam, grades are due to the Registrar’s Office
within 48 hours of the end of the final exam for that course. If the instructor prefers, he/she may enter
grades manually through the campus web, sending a follow-up hard copy to the
Registrar’s Office at the instructor’s convenience.
Academic
achievement is designated by letter grades, distinguished by plus and minus, to
which numerical Quality Points are assigned.
A: 4.00 points and A-: 3.67 points. These grades indicate achievement of the
highest caliber. They involved
expectations of independent work, original thinking, and the ability to acquire
and effectively use knowledge.
B+: 3.33; B: 3.00; and B-: 2.77.
These grades indicate higher than average achievement. Evidence of independent work and original
thinking is expected.
C+: 2.33; C: 2.00; and C-:
1.67. These grades are given when the
student has devoted a reasonable amount of time, effort, and attention to the
work of the course, and has satisfied the following criteria: familiarity with the content of the course;
familiarity with the methods of study of the course; and active participation
in the work of the class.
D+: 1.33; D: 1.00; and D-: 0.67.
These grades indicate unsatisfactory work, below the standard expected
by the College. They indicate work which
in one or more important aspects falls below the average expected of students
for graduation. The work is, however,
sufficient to be credited for graduation, if balanced by superior work in other
courses.
F: No points.
This indicates failure.
P: No points.
Indicates Pass in courses taken on a Pass/No Credit basis.
NC: No points.
No credit, indicates
failure in courses taken on a Pass/No Credit basis.
W, WF: No points. These designations indicate Withdrawal from
a course before completion. W is
assigned for all withdrawals prior to the official withdrawal deadline,
normally before the last four weeks of a fall or spring term; WF is assigned if
the withdrawal takes places after the official withdrawal deadline, except that
in cases of illness of other extenuating circumstances, the dean for academic
affairs may authorize a grade of W. A WF
is computed in the Quality Point Average as an F; W does not affect the QPA.
AUD: No points.
The designation Audit is used for students granted permission to
attend classes for the benefit they can derive from lectures and discussions,
but who are note taking the course for credit.
An audit designation indicates attendance at a minimum of two-thirds of
the class meetings of the course.
INC: No points.
An Incomplete is assigned only when in the judgment of the
instructor special circumstances beyond the student’s control prevented
completion of the work of the course within the term or session. (Permission of the associate dean for
academic affairs, however, is required to postpone a final examination.) Under such circumstances, a student is given
42 calendar days (excluding holidays or other times during which the college is
closed) from the last day of examinations to complete the course. At the expiration of that period, the INC
will be replaced by a grade assigned by the instructor, or, if the work has not
been completed, by an F. Because of the
accelerated nature of courses taught in May term and summer sessions, an
incomplete is normally inappropriate for courses taught outside of the regular
fall or spring terms. Exceptions must be
approved by the associate dean for academic affairs.
4.J. Mid-Term Reports
Mid-term reports are submitted to the Registrar’s
Office by instructors for those students who are doing unsatisfactory (D) or
failing (F) work. Instructions and
materials are provided by the registrar.
All adjuncts providing classroom instruction are
expected to hold regular office hours each week. The normal expectation for full-time faculty
is four hours per week minimum. For
part-time instructors, we ask that each instructor clearly identify for the
students at least one hour per course or section each week during which time he
or she will be available to meet with students.
Shared office space for adjuncts is regularly provided in the
departments of art, chemistry, economics and business, education, English,
foreign language, mathematics and computer science, music, psychology, and
sociology. For office space in those
departments, please consult directly with the relevant department chair. For faculty in all other departments, or for
adjunct faculty teaching interdisciplinary courses, please consult with the
associate dean for academic affairs regarding an appropriate office space.
The College will provide shared office space for
adjuncts. Each office will include at
least one telephone (separate voice-mail boxes are possible), a computer
(separate and private e-mail addresses are possible), a desk, two chairs, a
bookshelf, and a file cabinet, whenever possible. Adjuncts should post clearly on or near the
door the specific hour(s) reserved for their office hour(s). Adjunct faculty for freshmen writing,
mathematics, and foreign language may find that at least two office hours per
week are appropriate and useful for the students.
Adjuncts faculty are also required to notify the
Academic Affairs Office of the preferred means for students to contact them
(Moravian’s e-mail, off-campus e-mail, voice mail, home phone, other phone
number), as well as the office location and office hours. The Academic Affairs Office will post on the
campus intranet a complete listing of these adjunct contacts for students and
faculty to view as needed.
Adjuncts teaching in the evening session can pick up
mail at the
4.L. Book Orders
Book
orders should be placed with the director of the bookstore according to the
following schedule:
For
the fall term: during the middle of
For
the spring term: during the last week of
October
For
the summer session: during the last week
of March
Book order forms are delivered to the adjunct
faculty member’s campus mailbox. To have
a form sent home, to a postal address, or a fax number, contact the campus
bookstore. Adjuncts should consult with
the relevant department chair before finalizing textbook selection.