Room Reservation Request Form

This form is for internal use only.

Please complete the form below so we can accurately process your request. Remember, this form is only a request. The reservation is made ONLY when you receive an e-mail confirmation. Room requests should be made at least four days prior to your event. This form must be completed prior to making any other arrangements, i.e. food, AV/Technical.

Title of Event:

Date of Event:

Sponsoring Group:


Setup Time:

Start Time:

End Time:

Room(s) Requested: 1st Choice

Room(s) Requested: 2nd Choice

Setup Style (check one):
Chairs in rows
Tables in a Block
Individual Tables
Clear Room

Parking Needs:
(Are there any non-Moravian participants who will
need parking on the premises?)

Requested by:


Phone Number:

Box Number:

On-Site Coordinator:

Supplies (circle all that apply):          

AV/Technical needs*:
*It is your responsibility to contact the Media Center to make
arrangements—x 1500

Food Service ? Yes No
*It is your responsibility to contact Food Services to make
arrangements—x 1496

Would you like your event posted on the Campus Events Calendar on AMOS? Yes No

You will receive a confirmation email for this reservation. The HUB Information Center confirms only that the room is reserved. The sponsoring group must make all other arrangements for the event. If a special setup is needed in the HUB or PPHAC, please make sure that it is clear to us so we can be sure to have everything set up accordingly. If you are unsure of whom you need to confer with, please speak to the HUB Director at x 1492 or a Building Manager at x 1491.

Please not that when registering a major event, you must also reserve a time for setup and breakdown, which may involve the day before and/or after the event. You must also contact Facilities Services with any special needs for an event outside of the HUB at x 1550. The Athletic Director must approve the use of Johnston Hall and any other athletic facility.